Beam Notes

Role

Beam provide technical development and deployment support for Beam Notes. AWS ICO Registration Number: ZA481902 Hosting provider and emails to users. Stored and processed in the UK. https://aws.amazon.com/compliance/ Azure ICO Registration Number: ZC103168 Hosting provider for access to summarisation and transcription algorithms. Processed in the UK and EEA. https://learn.microsoft.com/en-us/azure/api-management/security-controls-policy Open AI ICO Registration Number: ZC102296 Summarisation and transcript algorithms Processed in the EEA https://trust.openai.com/ Kinde Logon authentication provider. Processed in the UK. https://kinde.com/security/ Google Cloud Platform ICO Registration Number: ZB182706 Website application host, Redis cache, object and database storage Stored and processed in the UK. https://cloud.google.com/security/compliance/offerings#/regions=EMEA Fastly ICO Registration Number: ZA520330 Content delivery network and security layer. Processed in the EEA https://www.fastly.com/compliance Eleven Labs ICO Registration Number: ZB880943 Audio transcription provider https://compliance.elevenlabs.io/

Procurement procedure

Framework agreement call offs

Data access terms

Beam’s designated team is provided with controlled access to CPS-uploaded data using the Beam Notes application. This access is strictly limited to the processing, transcription, and summarisation of video evidence for the purpose of generating transcripts and summaries. Beam does not integrate Beam Notes with other CPS systems, and all data processing is carried out in compliance with data protection legislation. Access is restricted to authenticated CPS staff via Single Sign-On, and Beam Notes retains data only for a limited period (up to 30 days) before deletion. All Beam staff and sub-processors are subject to contractual and technical controls, including ISO27001 and CyberEssentials Plus certification, to ensure data security and appropriate use.